Give your team the tools
to run the gym.
The Staff App is the tool in the hands of every employee: reception, coaches, and branch managers. Fast, focused, and on the phone, and everything done in it shows up instantly for management.
From the door to the dashboard in three steps.
- 01Member shows QRFrom the Member App
- 02Staff scans itStaff App verifies the membership
- 03Attendance recordedExpired? It shows immediately
- 04Management sees itIn the same second
QR scanning and member verification
Reception scans the member code and sees, in the same second: name, plan type, and membership status. If the membership is expired or frozen, it shows before the member walks in.
- Instant membership verification
- Attendance recorded at that moment
- Expired memberships show right away
Find any member in a second
By name or phone number. The whole profile in front of the employee: plan, expiry, last visit, and PT sessions. No one asks the same question twice.
- Search by name or phone
- Member profile, status, and history
- Memberships expiring soon
Know whose membership is ending, before it ends
A list of memberships expiring in the next 7 or 30 days, with each member's last visit. The team knows who to follow up with before they disappear.
- Expiring in 7 / 30 days
- Last visit next to each member
- Expired memberships in one place
Classes: schedule, capacity, and attendance
Today's classes with their coach, capacity, and bookings. Staff mark class attendance and see which class is full without asking anyone.
- Today's schedule and capacity
- Mark class attendance
- Full classes are obvious
Coaches build a workout program and nutrition plan for each client
The coach's sessions today, assigned clients, and sessions left in each package. Coaches set a workout program and nutrition plan for each client, with video from an exercise library. The member books and confirms attendance themselves.
- Today's sessions and assigned clients
- A workout program and nutrition plan per client
- Video from the exercise library
A sales view: leads, follow-up, and selling
Reception tracks leads from first contact to becoming a member: every lead is assigned to a staff member, with a clear status. And they can sell or upgrade a membership or PT package right from the same screen, linked to finance immediately.
- Leads assigned to a staff member
- Lead-to-member conversion rate
- Sell and upgrade memberships from the screen
Team attendance and permissions per role
Every employee clocks in and sees only the tools their role needs: reception sees members, check-in, and sales; coaches see their clients and programs; managers see operations.
- Staff attendance
- Role-based permissions
- Each role sees only its own
Staff App questions
Does Vibe Fit have a staff app?
Who uses the Staff App?
Can a coach see all members?
Is there a sales view?
Let's build a better way to run your gym.
Request a demo and we will show you how Vibe Fit runs inside your gym, from the member to the staff to management.