Attendance & check-in

Member arrives.
Attendance recorded.
Management sees it.

Check-in is the first moment between the member and the gym every day. Vibe Fit makes it take one second, and turns it into real data about your gym.

QR from the member appScan from the staff appInstant membership checkAttendance historyPeak hours
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9:41
Scan QR
Point the camera at the member code
Branch: Nasr City
68 check-ins today
Reception
9:41
Your check-in code
Show it at reception or scan at the desk
Branch
Nasr City
Active
Last visit
Yesterday · 6:12 PM
14 visits this month
The journey

From the door to the dashboard

  1. 01
    Member arrives
    Opens the QR in the Member App
  2. 02
    Staff scans
    Staff App verifies the membership
  3. 03
    Attendance recorded
    With time and branch
  4. 04
    Management sees it
    Today's check-ins and peak hour
MEMBER APP

A personal QR code for every member

The member opens the app and finds their code. No card to forget, no name to spell at reception.

  • Personal QR in the app
  • Membership status next to the code
  • Attendance history and visits this month
9:41
Your check-in code
Show it at reception or scan at the desk
Branch
Nasr City
Active
Last visit
Yesterday · 6:12 PM
14 visits this month
STAFF APP

Scan, verify, record, in the same second

Reception scans the code and immediately sees name, plan, and membership status. An expired or frozen membership shows before the member passes through, and attendance is recorded with the time.

  • Membership verified before entry
  • Expired memberships show right away
  • Today's booked class appears with the check-in
9:41
Checked in
NE
Nour Elsherif
Monthly · 18 days left
Active
Time
6:12 PM
Today's class
Spin · 6:00 PM · booked
Mark class attendance
DASHBOARD

Attendance becomes operational visibility

Today's check-ins, check-ins by hour, the peak hour, and every entry attempt on an expired membership. Management knows when the gym gets busy and plans staff and classes around it.

  • Today and the last 7 days
  • Check-ins by hour and the peak hour
  • Entry attempts on expired memberships
Attendance — Today
Sample data
86
Check-ins today
6–8 PM
Peak hour
3
Expired tried to enter
Sent to reception
512
Last 7 days
Check-ins by hour
Latest entries
Nour Elsherif6:12 PMQR
Karim Adel6:10 PMQR
Salma Fouad6:04 PMDesk
Mina Fayez5:58 PMExpired
Why it matters

Speed at the door. Clarity in management.

Fast check-in is not a luxury. It is the difference between a line at peak hour and a free reception serving members.

01

One second per member

Scan, verify, record, with no questions and no searching.

02

No entry on an expired membership

Status shows before the member passes through.

03

Real data about busy hours

Actual peak hours, not a guess.

Attendance questions

Does Vibe Fit manage member attendance?
Yes. Check-in happens by scanning a QR from the member app with the staff app. Attendance is recorded with time and branch and shows immediately on the dashboard.

What if a member forgets their phone?
Reception searches for the member by name or phone number in the Staff App and records the check-in from there.

Does it connect to a fingerprint device or turnstile?
Check-in in Vibe Fit is done by QR through the staff app. If you have specific hardware requirements, talk to the Vibe Fit team during your demo.

Explore next

Membership Management Member Management Reports & Analytics Staff App Tools for the team to run the gym For Reception

Let's build a better way to run your gym.

Request a demo and we will show you how Vibe Fit runs inside your gym, from the member to the staff to management.

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