Management Dashboard The control center
The control center
of your gym.
Everything that happens in the gym, from the first check-in to the last financial transaction, comes together here. Not an end-of-month report. The full picture, now.
Dashboard — Today
Sample data
318
Active members
+12 this week
86
Today's check-ins
Peak 6–8 PM
27
Expiring in 7 days
Needs follow-up
3
Branches
All live
Check-ins, last 7 daysΣ 512
Today
| Classes | 6 |
| PT sessions | 14 |
| Renewals | 9 |
| New members | 4 |
Dashboard areas
We won't describe it. We'll show it.
Every area of the dashboard answers a question a gym owner asks every day.
Overview
What is happening in my gym today?
Active members, today's check-ins, expiring memberships, and today's classes and sessions, on the first screen.
Dashboard — Today
Sample data
318
Active members
+12 this week
86
Today's check-ins
Peak 6–8 PM
27
Expiring in 7 days
Needs follow-up
3
Branches
All live
Check-ins, last 7 daysΣ 512
Today
| Classes | 6 |
| PT sessions | 14 |
| Renewals | 9 |
| New members | 4 |
Members & memberships
Who is active, who is expiring, who disappeared?
One member database with search and filters: plan, expiry, last visit, and status.
Members
Sample data
318
Active
27
Expiring soon
41
Expired
6
Frozen
Member databaseSearch · Filter
| Member | Plan | Ends | Last visit | Status |
|---|---|---|---|---|
| Nour Elsherif | Monthly | 18 d | Today | Active |
| Heba Adel | Annual | 3 d | Yesterday | Expiring |
| Omar Khaled | 3-month | 44 d | 12 d ago | Frozen |
| Salma Fouad | PT 12 | 7 sess. | Today | Active |
| Mina Fayez | Monthly | 0 | 20 d ago | Expired |
Attendance
When is it busy, and is an expired membership trying to get in?
Check-ins by hour, the peak hour, and every entry attempt with an expired membership.
Attendance — Today
Sample data
86
Check-ins today
6–8 PM
Peak hour
3
Expired tried to enter
Sent to reception
512
Last 7 days
Check-ins by hour
Latest entries
| Nour Elsherif | 6:12 PM | QR |
| Karim Adel | 6:10 PM | QR |
| Salma Fouad | 6:04 PM | Desk |
| Mina Fayez | 5:58 PM | Expired |
Classes
Are classes full or empty?
The class schedule, occupancy, full classes, and the coach responsible for each class.
Classes
Sample data
6
Classes today
84%
Avg. occupancy
3
Full classes
5
Coaches
Today's schedule
| Class | Time | Coach | Booked | Status |
|---|---|---|---|---|
| Spin | 6:00 PM | Youssef | 18/20 | Open |
| Yoga | 7:30 PM | Mariam | 11/15 | Open |
| HIIT | 9:00 PM | Ahmed | 20/20 | Full |
| Zumba | 10:00 AM | Nada | 14/25 | Done |
Personal training
How much does PT bring in, and which coach is busiest?
PT clients, today's sessions, packages about to run out, and revenue per coach.
Personal training
Sample data
64
Active PT clients
14
Sessions today
9
Packages ending
Renewal chance
44,700
PT revenue (EGP)
Coaches
| Coach | Clients | Sessions | Revenue |
|---|---|---|---|
| Coach Sara | 18 | 96 | 16,400 |
| Coach Youssef | 15 | 82 | 13,900 |
| Coach Ahmed | 12 | 61 | 9,200 |
| Coach Mariam | 10 | 48 | 5,200 |
Staff & permissions
Who is in, and who sees what?
Staff attendance, roles, and each role's permissions across the system.
Staff & roles
Sample data
14
Staff
11
Present today
4
Roles
Roles & permissions
| Role | Members | Check-in | PT | Finance | Reports |
|---|---|---|---|---|---|
| Owner | ✓ | ✓ | ✓ | ✓ | ✓ |
| Branch manager | ✓ | ✓ | ✓ | View | ✓ |
| Reception | ✓ | ✓ | — | Cash | — |
| Coach | Own | — | Own | — | — |
Finance
Where does the money come from, and where does it go?
Membership and PT revenue, expenses, bills, refunds, and the latest transactions.
Finance — This month
Sample data
184,200
Total revenue (EGP)
+8% vs last month
139,500
Memberships
44,700
PT
61,300
Expenses
12 bills
Revenue vs expenses · 6 months
RevenueExpenses
Latest transactions
| Annual renewal · cash | +6,000 |
| PT pack 12 · Coach Sara | +4,800 |
| Electricity bill | −3,150 |
| Membership refund | −1,200 |
Reports & analytics
Is the gym growing or standing still?
Member growth, renewal rate, revenue by source, and peak hours.
Reports & analytics
Sample data
318
Active members
+4%
73%
Renewal rate
+2 pts
184K
Monthly revenue
+8%
6–8 PM
Peak hour
Active members · 6 months
Revenue by source
Memberships 66%PT 24%Classes 10%
Branches
Which branch performs best, and why?
All branches in one table: members, check-ins, renewals, and revenue per branch.
Branches
Sample data
3
Branches
741
Active members (all)
207
Today's check-ins (all)
Branch performance — today
| Branch | Active | Check-ins | Renewals | Revenue today |
|---|---|---|---|---|
| Nasr City | 318 | 92 | 5 | 14,200 |
| Maadi | 246 | 64 | 3 | 9,600 |
| Sheikh Zayed | 177 | 51 | 2 | 7,050 |
Screen by screen
Finance, analytics, and branches, in detail.
Finance — This month
Sample data
184,200
Total revenue (EGP)
+8% vs last month
139,500
Memberships
44,700
PT
61,300
Expenses
12 bills
Revenue vs expenses · 6 months
RevenueExpenses
Latest transactions
| Annual renewal · cash | +6,000 |
| PT pack 12 · Coach Sara | +4,800 |
| Electricity bill | −3,150 |
| Membership refund | −1,200 |
Reports & analytics
Sample data
318
Active members
+4%
73%
Renewal rate
+2 pts
184K
Monthly revenue
+8%
6–8 PM
Peak hour
Active members · 6 months
Revenue by source
Memberships 66%PT 24%Classes 10%
Branches
Sample data
3
Branches
741
Active members (all)
207
Today's check-ins (all)
Branch performance — today
| Branch | Active | Check-ins | Renewals | Revenue today |
|---|---|---|---|---|
| Nasr City | 318 | 92 | 5 | 14,200 |
| Maadi | 246 | 64 | 3 | 9,600 |
| Sheikh Zayed | 177 | 51 | 2 | 7,050 |
Dashboard questions
What can gym owners manage with Vibe Fit?
Members and memberships, attendance, classes and scheduling, PT sessions, staff, roles and permissions, financial management, reports and analytics, and multiple branches, all from the Management Dashboard.
When do the dashboard numbers update?
The moment an event happens. A check-in from the Staff App, a session logged by a coach, or a renewal recorded by reception all show on the dashboard immediately.
Does the dashboard work on a phone?
The Management Dashboard is a web application opened in the browser on a laptop, desktop, or tablet.
Let's build a better way to run your gym.
Request a demo and we will show you how Vibe Fit runs inside your gym, from the member to the staff to management.