Know where your gym's money
comes from and where it goes.
Not a cash notebook and an accountant who shows up at month end. Every pound in from a membership, a PT session, or a sale, and every pound out on a bill, expense, refund, or commission, recorded at that moment and consolidated in one place.
| Annual renewal · cash | +6,000 |
| PT pack 12 · Coach Sara | +4,800 |
| Electricity bill | −3,150 |
| Membership refund | −1,200 |
Gym accounting done after the fact
Cash is counted at the end of the day, and nobody knows where the difference came from.
PT revenue is unclear: how much belongs to each coach?
Sales commission is calculated by hand at month end, and often forgotten.
Nobody knows where each sales rep stands against their target.
Expenses and bills in one file, revenue in another.
The owner learns whether the month was good after the month is over.
Every revenue linked to its source
The membership reception recorded shows in membership revenue. A PT session the member confirmed attendance for shows in PT revenue under the coach's name. A membership sold from the sales screen shows in sales revenue under the rep who sold it. Revenue is not one number; it is a picture of what is working.
- Membership and PT revenue
- Sales revenue linked to the staff member who sold it
- Cash transactions recorded as they happen
| Annual renewal · cash | +6,000 |
| PT pack 12 · Coach Sara | +4,800 |
| Electricity bill | −3,150 |
| Membership refund | −1,200 |
Sales commission and targets, calculated automatically
Every sale or membership upgrade is recorded under the staff member who made it, and the commission on it is calculated without anyone adding it up at month end. Each sales rep's target is right there, against actual sales so far.
- Each rep's commission calculated from their sales
- Monthly target vs. actual
- All of it connects straight to finance
| Annual renewal · cash | +6,000 |
| PT pack 12 · Coach Sara | +4,800 |
| Electricity bill | −3,150 |
| Membership refund | −1,200 |
Expenses, bills, and refunds in the same place
The electricity bill, maintenance, a membership refund: all recorded next to revenue, not in a separate file. The gap between money in and money out is clear every day.
- Expenses and bills logged and documented
- Refunds deducted from revenue
- Complete financial records
| Annual renewal · cash | +6,000 |
| PT pack 12 · Coach Sara | +4,800 |
| Electricity bill | −3,150 |
| Membership refund | −1,200 |
Financial reports per branch and for the whole gym
This month's revenue and expenses, compared to last month, revenue by source (memberships, PT, sales), and each branch's financial performance. The owner sees the financial picture without waiting for the accountant.
- Monthly revenue and expenses
- Revenue by source: memberships, PT, sales, classes
- Branch-level financial visibility
Financial decisions on real numbers, not gut feel.
When revenue, expenses, and commissions are connected to the operations themselves, the membership, the session, the sale, the numbers are right because they are recorded when they happen.
Revenue recorded with the event
Not a day later or at the end of the week.
Commission and targets are clear per rep
No manual calculation at month end.
Branches compare financially
The same method in every branch, and a fair comparison.
Finance questions
Does Vibe Fit include financial management?
Does it calculate sales commission?
Are there sales targets?
Does it accept online or card payments?
Does it replace the accountant?
Does it calculate payroll?
See your gym's finances clearly for the first time.
Request a demo and we will show you how Vibe Fit runs inside your gym, from the member to the staff to management.