Your gym's memberships,
clear from day one to the last day.
Every membership has a lifecycle: it starts, renews, sometimes freezes, and ends. Vibe Fit keeps that whole lifecycle recorded and clear, for the member in their app, for reception in the Staff App, and for management on the dashboard.
| Member | Plan | Ends | Last visit | Status |
|---|---|---|---|---|
| Nour Elsherif | Monthly | 18 d | Today | Active |
| Heba Adel | Annual | 3 d | Yesterday | Expiring |
| Omar Khaled | 3-month | 44 d | 12 d ago | Frozen |
| Salma Fouad | PT 12 | 7 sess. | Today | Active |
| Mina Fayez | Monthly | 0 | 20 d ago | Expired |
When memberships are managed by hand
A member walks in on an expired membership and nobody notices.
Reception digs through a notebook or sheet to find when a plan ends.
A renewal is written on paper and never recorded.
The owner has no idea how many memberships expire next month.
Members only know their days remaining if they ask.
Freezes and exceptions get lost between staff.
Plans and packages that fit your gym
Monthly, quarterly, annual, or custom packages, each defined in the system with its duration and price. When reception records a membership, the system calculates the expiry date and links it to the member.
- Plans with set durations and prices
- Expiry calculated automatically
- Membership linked to the member profile
| Member | Plan | Ends | Last visit | Status |
|---|---|---|---|---|
| Nour Elsherif | Monthly | 18 d | Today | Active |
| Heba Adel | Annual | 3 d | Yesterday | Expiring |
| Omar Khaled | 3-month | 44 d | 12 d ago | Frozen |
| Salma Fouad | PT 12 | 7 sess. | Today | Active |
| Mina Fayez | Monthly | 0 | 20 d ago | Expired |
Every member's status, clear to the whole team
Active, expiring soon, expired, or frozen. That status shows at the same moment to reception at check-in, to management on the dashboard, and to the member in their app.
- The same status in all three apps
- Expired memberships show at the door
- Freezes recorded and accounted for
Know who is expiring, before they expire
A list of memberships ending in the next 7 or 30 days, with each member's last visit. The team follows up, the renewal is recorded in the system, and it shows immediately in finance and in the member's app.
- Expiring in 7 / 30 days
- Renewals recorded and shown in revenue
- Members reminded in their app
Memberships are your gym's revenue. They have to be right.
Every unrecorded membership, forgotten renewal, or member entering on an expired plan is revenue quietly leaking. The system closes those gaps.
Membership revenue linked to finance
Every new membership or renewal shows in membership revenue immediately.
No one enters on an expired membership by mistake
Status shows at check-in before the member passes through.
Management sees next month
How many memberships will expire and renew, before it happens.
Membership management questions
Does Vibe Fit manage memberships?
Do members know when their membership ends?
Can I set up plans specific to my gym?
Let's build a better way to run your gym.
Request a demo and we will show you how Vibe Fit runs inside your gym, from the member to the staff to management.